Operations Coordinator

The Operations Coordinator handles daily nonprofit operations at Prospera to ensure the organization’s efficient and effective operations. The ideal candidate is a passionate, hands-on, bilingual (English/Spanish), and culturally competent team player and solutions-oriented problem solver. This position will be responsible for anchoring the team with robust management of infrastructure, accounts payable processing and administrative support.

Key responsibilities

Infrastructure and Risk Management

Manages and maintains office equipment, furniture, office supplies and coordination with building management and vendors
Organizes and develops the team’s physical and virtual work space
Coordinates IT support, performing troubleshooting where possible and researching and hiring new consultants and IT solutions as needed
Administers and makes recommendations for all technology, including GoogleApps, calendars, database and cloud-based accounts
Implements and refines solutions for partially remote team
Provides training of technology platforms and systems
Manages vendors and analyzes contracts to maximize cost-savings
Leads office orientation for new staff, fellows, interns, and volunteers developing and maintaining current documentation of business procedures

Administrative & Program Support

Assists program team with training and event logistics
Supports with grants and donor management tasks
Supports staff and board with events, meetings and travel coordination
Assists executive team with miscellaneous tasks as assigned
Bookkeeping and Finance

Manages accounts payable using Bill.com, in coordination with accounting consultant and executive team
Logs and secures incoming checks; delivers deposits to bank
Scans and files financial records, including grant award letters; coordinates accounting records retention in accordance with organizational finance policies
Coordinates staff reporting of credit card expenses
Assists with banking functions, budgeting and tax forms as needed
Assists executive team with budget management and reporting for board of directors and grants.
Human Resources

Coordinates annual benefits renewals
Processes all benefits paperwork for staff
Supports with recruitment efforts and onboarding for new staff and interns

Organizational values and core competencies

● Community Wellness
● Cooperation & partnership
● Innovation & entrepreneurship
● Leadership & social justice

Qualifications

Minimum three years relevant operations experience required
At least one year’s basic bookkeeping experience required; three years’ bookkeeping experience preferred
Demonstrated interest/experience in working with immigrant communities, micro-enterprise development and women’s empowerment
Excellent interpersonal, organizational, bilingual Spanish/English verbal and written communication skills, English-speaking and writing proficiency required
Professionalism, creativity and an entrepreneurial spirit
Ability to take initiative and proactively manage multiple sometimes competing tasks and projects while satisfactorily meeting deadlines and desired outcomes
Committed to detail in a fast-paced environment
Solution-focused: able to analyze administrative, financial, and technical problems and recommend effective solutions
Extremely flexible, with a strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities
Extensive experience with Excel, Box , GoogleApps, Adobe and Bill.com
Preferred experience with WePay, Classy, SF and WordPress
Compensation: This is a Coordinator level position with a salary range of $38,000 – $54,000 FTE equivalent. Compensation at Prospera is set based on experience, seniority in the organization and Prospera’s budget limitations. We offer a dynamic team environment + opportunities for professional development and advancement.